Reschedule Policy 2013
This Policy does not apply to the U9 to U11 divisions. Unplayed games in the U9 to U11 divisions will not be rescheduled by the League, but teams may arrange their own make-up (e.g. exhibition) game(s) by working with their Clubs to determine an available date & field & referee. For teams in U9 to U11 that have Monday as their regular game night, those teams will not be scheduled to play on the Monday night at the end of a long-weekend where the team is participating in a tournament, if the team informs the league by e-mail (firstname.lastname@example.org) by Monday May 6.
1. Reschedule by the League (U12 to U18)
Games in U12 to U18 divisions will be rescheduled automatically by the League if:
a) At the discretion of the Referee, they are postponed due to inclement weather or unplayable field conditions;
b) A game is postponed at the discretion of a park official responsible for the operation and maintenance of the field with the authority to close the field to soccer use;
c) The Referee does not appear within 20 minutes of the scheduled kick-off time and no other Referee is available to replace him/her.
2. Request to Reschedule – Team Choice
Each team from U12 to U18 is permitted one (1) reschedule per season according to the following procedure:
a) Listed Team Official of the club notifies the League adminstrator of requirement to reschedule through the website a minimum of 6 days prior to the game day. For example; A Game scheduled for Monday June 10, 2013 would require notification by midnight Monday, June 3, 2013.
b) The League will notify the Opposing team immediately.
c) Requests for Team Choice reschedules must be made before August 1st of each season. Scheduled games after August 1st can be rescheduled, but they must be rescheduled prior to August 1st.
3. Request to Reschedule – Other Reasons
Each U12 to U18 team may request to reschedule additional game(s) only for the following reasons:
a) A team has two or more of its players selected to participate with a CSA or OSA or team within 24 hours of a scheduled League game and the said Team provides at least 48 hours notice to the League Administrator that it requests to have the game postponed.
b) A team is scheduled to participate in an Ontario Cup game 60 hours prior to a scheduled Level 5 game and the said Team provides at least seven (7) days notice to the notice to the League Administrator that it requests to have the game postponed.
c) A team submits, by May 6, 2013, an exemption request by email, due to complete teams traveling (not greater than three (3) weeks). Request received after May 6, 2013 will not be accepted.
d) If Canada Day falls on a regular game day, all teams may request to reschedule the game. These requests must be submitted within one week of the draft schedule being released.
4. Process for Setting the Rescheduled Game Date/Time
a) The rescheduled game shall be rescheduled within 14 days of the approval of the request to reschedule and must be played before the division end-of-season date as defined in the Bylaws. The last two (2) regularly scheduled games must be played before the originally scheduled game date. Note: Teams may not accept or schedule another game on the same day they had previously asked to have their game to be re-scheduled.
b) When a game is rescheduled for any reason the League will appoint one of the teams as being responsible to complete the reschedule process. Under normal circumstances the following shall apply
i. Team Choice or Other Reasons - the team requesting the reschedule shall be responsible for rescheduling; or
ii. Reschedule by the League - the Home team shall be responsible for rescheduling.
c) The teams work together to agree on a date. At a minimum, after consulting its Club for field availability on various dates, the Home Teams is required to provide at least three separate dates, in at least two separate weeks, for the Away team to choose from. For this purpose, each separate week starts on a Monday and ends on a Sunday.
d) Once the game is agreed upon:
i. The Home team then sends an email to the Away team with the details: game number, new game date, home team, away team, field, start time;
ii. The Away team forwards the email to the league at email@example.com (cc the Home team). The League now has confirmation from both teams that the date is acceptable.
e) If the teams cannot agree on a date within 14 days of the approval of the request to reschedule, the team responsible for the reschedule shall report the problem by email to the League and include emails documenting their attempts to reschedule. The League will determine if the teams have made reasonable attempts to reschedule and the following action will be taken:
i. Both teams made reasonable attempts - the League will request three dates from the Home Team and request the Away Team to select one of the three;
ii. Home Team made reasonable attempts - the League will request one date from the Home Team and schedule the game;
iii. Away Team made reasonable attempts -the League will request one date from the Away Team at their home field and schedule the game;
iv. Neither team made reasonable attempts - the game will not be played, neither team will be awarded points, and each Club will be charged a $50 administrative fee.
f) After August 20th the League reserves the right to record the game as not played with no points awarded to either team and the standings will show that each team has played one less game than all other teams.